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Leave application for office
A leave application for your office or company, in the format managers expect: pick the type of leave, change the dates and names, and download the PDF or email it. English or Urdu, free.
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How to make it
- Pick the leaveA few days for a personal reason, sick leave, half day leave, marriage leave or maternity leave.
- Dates and reasonFrom and to, and one line on why. Say when you will rejoin.
- Who covers your workName the colleague who will handle anything urgent. Managers approve that faster.
- Send itDownload the A4 PDF to print or attach to an email; or copy the text into the email itself.
The designs
Bordered page
LetterheadShort and exact
Managers read many requests. Put the dates in the first lines, keep the reason to one sentence, and end with your name, post and employee ID.
Casual, sick or annual leave?
Most offices give casual, sick and annual leave, and the number of days is in your appointment letter or the HR policy. Say which kind you are asking for if your office counts them separately.
Half day or short leave
For a few hours, give the time you will leave and the reason, such as a doctor’s appointment or a bank visit.
Office leave applications you can copy
To, The Manager, Human Resources, ABC Company, Karachi. Subject: Request for leave Dear Sir, I would like to request leave for three days, from 12 to 14 December 2026, to attend a family wedding in Lahore. I will finish my pending work before I go, and my colleague Ahmed will handle anything urgent. I hope you will approve my request. Yours sincerely, Ali Raza Accounts Officer, Employee ID 1042 Dated: 12 December 2026
To, The Manager, Human Resources, ABC Company, Karachi. Subject: Request for half day leave Dear Sir, I have a doctor’s appointment today at 2:30 pm. I request half day leave from 1:00 pm today, 12 December 2026. I will finish today’s entries before I leave, and I will be available on my phone for anything urgent. Yours sincerely, Ali Raza Accounts Officer, Employee ID 1042 Dated: 12 December 2026
To, The Manager, Human Resources, ABC Company, Karachi. Subject: Request for marriage leave Dear Sir, I am happy to share that my wedding is on 20 December 2026 in Multan. I request leave for ten days, from 18 to 27 December 2026, and I will rejoin on 28 December. I will hand over my pending work to Ahmed before I go. You are warmly invited to the wedding; the card is attached. Yours sincerely, Ali Raza Accounts Officer, Employee ID 1042 Dated: 12 December 2026
To, The Manager, Human Resources, ABC Company, Karachi. Subject: Request for maternity leave Dear Madam, I am expecting my baby in the first week of January 2027, and my doctor has advised rest before and after the delivery. I request maternity leave as per company policy, from 20 December 2026 to 19 March 2027. I will hand over my work to Sana before I go, and I will send the doctor’s certificate with this application. Yours sincerely, Ayesha Khan HR Officer, Employee ID 1077 Dated: 12 December 2026
Questions
How do I write a leave application for the office?
Address it to your manager or HR with the company’s name, write "Request for leave" as the subject, give the dates and the reason, say who will handle urgent work, and end with "Yours sincerely", your name, post and employee ID.
How do I write leave for a personal reason?
You do not have to explain in detail: "for a personal reason" or "for a family matter" is enough. Give the dates and when you will rejoin.
How do I ask for half day or short leave?
Choose "Half day leave (office)": it asks for leave from a set time on one day, with the reason and a line that you will be on your phone for anything urgent.
How many days of marriage or maternity leave should I ask for?
It depends on your company’s policy; check your appointment letter or ask HR. Write the exact dates from and to in the application.
Can I write it in Urdu?
Yes. Choose Urdu under Language: the application switches to Urdu wording in Nastaliq, درخواست برائے چھٹی.
Is it free?
Yes. Every type, design and file is free, with no account.
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